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The five automations
that actually pay for themselves.

Most AI consultancies pitch agentic-AI demos. We build the boring, rock-solid workflows that quietly save real businesses $30,000–$100,000 a year. No new dashboards. No new software. Just the work your team is doing manually, running on its own.

Book a 15-min call → See pricing
5 min
Response time
vs. industry 47 hrs
$78k
Yearly labor saved
per processing seat
1,200%
Reactivation ROI
in 60 days
2–4 wk
Most builds
to deployment
01 / Manifesto

Boring workflows
win the contract.

After hundreds of automations built across dental, real estate, HVAC, e-commerce, accounting, logistics, and rentals — the same five patterns keep showing up. Different industries, same problems, same wins.

Most consultancies want to build flashy agentic-AI demos because they're fun to ship. Businesses don't pay for fun. They pay for things that save real hours, recover real revenue, and remove real mistakes.

So we don't sell AI. We sell the math: how many hours back, how many leads recovered, how many dollars no longer slipping through the cracks. That's the conversation we'd rather have.

Honest note: some of the most profitable workflows we've built use zero AI. Pure rule-based logic is deterministic, rock-solid, and maintenance-free. If LLMs aren't the right tool, we'll say so before we build it.
02 / The Five

The patterns we build,
in the order they pay off.

Each one has a different trigger, different audience, different math. But every one of them has the same delivery promise: shipped in 2–4 weeks (Full Stack runs longer), fixed-fee, and quietly running in the background within a month of go-live.

01
Pattern · Inbound
Built for Dental · Law firms
HVAC · Plumbing
Real estate · Agencies
Any business where a missed lead is a missed sale.

Speed to Lead

Studies show responding to a lead within 5 minutes makes you 10× more likely to convert them vs. responding 30 minutes later. The average business takes 47 hours — almost two full days. By then the prospect has called three competitors, forgotten you exist, or solved the problem themselves.

How we build it

  1. 1

    Trigger fires the moment a form is submitted, a call comes in, or an inquiry hits the inbox — captured in seconds, not hours.

  2. 2

    Qualifier scores the lead against your criteria — budget, location, service type, urgency, fit — without your team touching it.

  3. 3

    Routes to the right person on your team with full context, and fires a personalized text + email back to the prospect.

  4. 4

    Notifies the operator via SMS or Slack with the lead's full profile, so the human follow-up call starts already informed.

The math · Dental clinic example
Ad spendLocal dental, Google Ads
→
$5,000/mo
Leads generatedFrom those ads
→
100/mo
Close rateBefore automation · 2-day response
→
12% = 12 patients
Close rateAfter · <5 min response
→
25% = 25 patients
+13 new patients/month · same ad spend
∴
~$26K/mo new revenue
Right for you if…
  • You're spending $1k+/mo on ads and leads still go cold
  • Your team can't answer the phone within 5 minutes during business hours
  • You're paying staff to manually qualify leads
  • Your industry rewards speed (services, bookings, urgent decisions)
Pairs well with: Voice agents — the phone version of speed-to-lead, for inbound calls instead of form fills.
02
Pattern · Backoffice
Built for Accounting · Insurance
Law firms · Logistics
Construction
Anyone drowning in PDFs, invoices, intake forms, or contracts.

Document Processing

It's Monday. 200 invoices in the inbox. Someone on your team will spend the next 50 hours opening each one, reading it, pulling vendor name + amount + date + line items, typing it into a different system, categorizing it, filing it. Every week. 15 minutes per document. 5–15% human error rate. Every error costs real money downstream.

How we build it

  1. 1

    Inbox listener grabs any new invoice, PDF, scanned image, or email attachment automatically.

  2. 2

    Extracts structured data — vendor, amount, date, line items, taxes — using OCR or LLM depending on what's reliable.

  3. 3

    Validates against your chart of accounts (or master vendor list, or pricing rules) and flags anything weird for human review.

  4. 4

    Pushes clean data into QuickBooks, Xero, your ERP, or wherever you actually look — no human typing required.

The math · Small accounting firm example
Manual processing15 min per invoice × 200/wk
→
50 hrs/week
Labor cost$30/hr fully loaded
→
$78,000/yr
After automation2 min/invoice (review only)
→
~7 hrs/week
Net labor saved · plus error reduction
∴
~$70K/yr saved
Right for you if…
  • Your team spends 10+ hours/week on data entry from documents
  • Errors in those documents have downstream cost (mis-billed clients, missed deadlines)
  • The documents have predictable shape (invoices, intake forms, contracts, etc.)
  • You don't want to migrate off the software you already use
Heads up: Many of these workflows don't need AI at all — pure rule-based logic is more reliable and maintenance-free. We'll tell you which is which.
03
Pattern · Nurture
Built for Coaches · Consultants
Agencies · B2B
Webinar hosts
Anyone with decent lead volume and no system to stay in front of them.

Follow-up Sequences

80% of sales need at least 5 follow-ups. Most salespeople stop after one or two. That warm lead — the one who already raised their hand, who is exponentially cheaper to convert than a cold stranger — just goes cold again because nobody touched them a third time. That's not a sales problem. That's a system problem.

How we build it

  1. 1

    Trigger event fires — form submission, webinar registration, call attendee, free trial signup — and starts the personalized sequence.

  2. 2

    3–5 touch points spaced across days or weeks, each with real value (case study, benchmark, relevant resource). Not "just checking in" filler.

  3. 3

    Pulls live context from your customer database and the internet — referencing their company, their role, their recent activity — so it feels personal, not bulk.

  4. 4

    Stops instantly when they reply or book a call. Notifies your sales team with the full conversation thread, ready to close.

The math · B2B consulting firm running webinars
Monthly webinar150 registrants · 60 attendees
→
60 warm leads
BeforeManual follow-up · inconsistent
→
4% book a call = 6 calls
AfterAutomated 3–5 touch sequence
→
11% book = 18 calls
Closed dealsAt 30% close rate · $20K avg deal
→
5.4 deals × $20K
$36K → $108K per webinar · same content, same spend
∴
+$72K/event
Right for you if…
  • You're already getting leads but conversion is below industry benchmark
  • Your team only follows up 1–2 times before moving on
  • You're running webinars, free consults, lead magnets, or events
  • You can describe what a "qualified" lead looks like in one sentence
Heads up: The nurture emails Vidd drafts use your voice and tone — pulled from your past emails, your website copy, and a short interview with you so the AI doesn't sound like an AI.
04
Pattern · Reactivate
Built for Gyms · Dental · SaaS
E-commerce · Coaching
Vacation rentals
Any business sitting on 500+ contacts who already know you.

Database Reactivation

Every business with a few years of history is sitting on a gold mine they've forgotten about. Past members. Churned subscribers. Free-trial users who disappeared. Leads who went quiet after one call. Thousands of warm contacts gathering dust in your customer database — while the business spends new dollars on cold ads trying to acquire fresh strangers.

How we build it

  1. 1

    Pulls and segments your existing list — past members, churned, free-trial drop-offs, gone-quiet leads — by where they dropped off and why.

  2. 2

    Sends personalized outreach referencing each person's specific history with you. Not a mass blast. Not generic.

  3. 3

    Restarts the conversation. A response triggers qualification, and qualified people get handed off to a salesperson with full context.

  4. 4

    Reports on what worked. You see what segments converted, what messages worked, what to do next month. No mystery.

The math · Local MV gym, 3 years open
Contacts in databasePast members, trials, cold inquiries
→
4,000 contacts
Reactivation rateConservative · 2–3%
→
80–130 returning
Avg member value$50/mo × 8-month retention
→
$400/member
Recovered revenue · zero new ad spend
∴
$32K – $48K
Right for you if…
  • You have 500+ contacts in a database, email list, or spreadsheet — and nobody's working them
  • You've been in business 2+ years (you have history to reference)
  • Your lifetime value per customer is >$200 (the math works at this floor)
  • You're spending more on new acquisition than on existing-customer retention
Real numbers: Agencies specializing in reactivation report 1,200% ROI in the first 60 days. This isn't theoretical — it's the easiest revenue most businesses are leaving on the table.
05
Pattern · Visibility
Built for Sales managers
Agency owners
Ops leaders
Anyone whose week is half-spent gathering numbers other people then ignore.

Internal Reporting

Every business has someone whose job is compiling information other people need — sales managers pulling weekly pipeline, ops gathering project status, agency owners assembling client KPIs. Not hard work. Just manual, repetitive, and slow. Hours every week, every week of the year.

How we build it

  1. 1

    Pulls live data from the tools you actually use — customer database, project tracker, accounting, ad platforms, spreadsheets.

  2. 2

    Runs the analysis — weekly pipeline, daily sales, project status, anomalies, alerts — on whatever cadence you choose.

  3. 3

    Delivers where your team already looks — Slack message at 8am, weekly email digest, dashboard, even a printed sheet. No new app to learn.

  4. 4

    Flags exceptions proactively — a deal stalled, a project off-track, a metric below target — so nobody finds out two weeks late.

The math · Construction crew example
Daily phone ordersManually typed into crew format every AM
→
45 min/day
Scheduling errorsFrom manual transcription mistakes
→
~$12K/mo lost
After automationPhone order auto-formatted, zero typing
→
0 min/day
Time + error reduction · plus the team didn't change a habit
∴
~$144K/yr saved
Right for you if…
  • Someone on your team spends 5+ hours/week compiling reports
  • You use more than two software tools that don't talk to each other
  • Decisions are getting made late because the numbers aren't visible in time
  • You'd rather see metrics in Slack/email than open a new dashboard
Why this is the stickiest: Once clients have this running, they can't imagine going back. Same way you couldn't go back to a phone without a smart assistant. Custom dashboards (built per-client) are the visual front-end of the same data.
03 / Honest list

What we won't build for you.

Most consultancies will quote whatever you ask for. We'd rather lose the deal than ship something you'll regret in six months.

  • ×

    AI when rule-based logic is better.

    Some workflows don't need an LLM — they need deterministic if-this-then-that logic. It's cheaper, more reliable, never hallucinates, and runs for years with no maintenance. We'll always start there.

  • ×

    A replacement for software you already use.

    We're not selling you a new customer database, accounting tool, or scheduling app. We connect to what you already have — QuickBooks, your customer database, your spreadsheets, your existing email. Migration is risk you don't need.

  • ×

    Automation of a broken process.

    If your current process is broken, automating it just makes the brokenness faster. We'll tell you to fix the process first — and we'll help you think through how — before we build anything around it.

  • ×

    Anything where the math doesn't work.

    Before we send a proposal, we'll show you the dollar math: hours saved, leads recovered, errors prevented. If the math doesn't beat the build cost in year one, we'll tell you and walk away.

04 / How it works

From call to ship, in three steps.

No discovery decks, no hourly meters, no scope creep. The faster path to a working automation.

01

The honest call.

15 minutes. Tell us what's broken. We tell you which of the five patterns fits — or if AI isn't the right tool here at all. No pressure, no upsell.

02

Fixed-fee scope.

Written proposal within 48 hours. Clear deliverables. Flat number including the dollar math behind the price. You sign or you don't — no retainer traps.

03

Build, ship, stay on call.

Most automations live in 2–4 weeks. Full Stack builds run 4–6 depending on integrations. Small monthly support keeps the lights on, the model fed, and us reachable. No drop-and-disappear.

05 / Automation pricing

Pick by workflow count.
Flat fees.
No "contact sales."

Automation-only pricing for clients who don't need a voice agent. Three flat tiers based on how many of the five patterns you want running. Founding 10 pricing below — first ten clients lock introductory rates for the life of their contract. Need voice + automation? See the homepage pricing.

Tier 01 · Single Workflow

Single Workflow

Solve one specific pain. Pick any one of the five patterns and ship it.

Setup$1,500one-time
Monthly$399/mo
  • ✓1 workflow · your pick from the five patterns
  • ✓5,000 operations per month included
  • ✓Live monitoring + error alerts
  • ✓Monthly performance summary
  • ✓Email support · 48-hour response
Overage · $0.06/op above 5,000
Pick your commitment
Click to select · 12-mo is best value
Select →
Most popular
Tier 02 · Triple

Triple Stack

Three patterns running. They share data and context for compounding value.

Setup$3,500one-time
Monthly$799/mo
  • ✓3 workflows · pick any three of the five
  • ✓15,000 operations per month included
  • ✓Software integration · your existing systems
  • ✓Workflows share data + context
  • ✓Custom reporting spreadsheets
  • ✓Priority support · 24-hour response
Overage · $0.05/op above 15,000
Pick your commitment
Click to select · 12-mo is best value
Select →
Tier 03 · Full Stack

Full Stack

All five patterns running, tied together with a live dashboard.

Setup$5,500one-time
Monthly$1,299/mo
  • ✓All 5 workflows running + custom dashboard
  • ✓30,000 operations per month included
  • ✓Custom live dashboard tying it together
  • ✓AI QA monitoring + kill switch
  • ✓Multilingual (PT / ES) for inbound triggers
  • ✓Monthly strategy call with David
Overage · $0.04/op above 30,000
Pick your commitment
Click to select · 12-mo is best value
Select →
Alternative · Tier 02 buyers

Auto Saver — flip your spending.

Same features as Triple Stack. Pay setup upfront, lock the lowest monthly possible. Built for buyers with cash on hand who want to minimize ongoing burn.

$6,500setup · $400/mo
24-month total: $16,100vs. $18,836 standard 12-mo
Ask about Auto Saver →

Add-ons à la carte

Available on Tier 1 & 2 · Built into Tier 3
Extra workflowBeyond your tier allotment+$149/mo each
Extra 5,000 ops bundleAdd monthly operations capacity+$79/mo
Custom live dashboardFor Tier 1 or 2 (built into T3)+$199/mo
Monthly strategy call with DavidBuilt into T3, $99 elsewhere+$99/mo
Limited · First-year pricing

Founding 10 · 25% off setup + 3 months at intro rates

The first ten ViddAI clients lock in introductory pricing for the life of their contract. Counts across all services — voice, automation, or both. After client 10, prices snap to standard.

1 of 10 Spots claimed

Stop typing the same thing twice.

15 minutes, honest math, fixed-fee proposal within 48 hours. If AI isn't the right tool, we'll tell you. That's the whole pitch.

Book a 15-min call → Hear Vidd answer the phone first